Property Book

CorePBM is a system of records; therefore it tracks User actions in the Property Book module. Below are the details on the business entities and processes covered in CorePBM.

CorePBM Features and functionality:

  • PBO Dashboard
  • Login and authorization procedure,
  • Updated UIC Management screen with the Department and MoD DAC setting,
  • Expanded PBM UIC Management functionality,
  • Updated CoreIMS Company Configuration,
  • Manual Property Requesting module,
  • PBO Dashboard functionality with Issue, Turn-in, Lateral Transfer, Adjustment operations,
  • Property Book Reports and Print Forms.


Property is categorized as either real or manufactured.

Manufactured property is the equipment (materiel) and supplies:

  • Equipment has continuing value and normally does not lose its identity during use. Example: clothing, tools, vehicles.
  • Supplies are normally consumed and lose their identity when used. Example: ammunition, fuel, repair parts, building materials.

Property Book Officer (PBO)

Property is managed by Property Book Officers.

Unit PBO maintains a formal set of materiel accounting records that show the item identification, gains and losses, on-hand balances, conditions and location of all property assigned to the property account. PBO also maintains documentation supporting recorded entries in property records – Property Book Record.

Unit’s Property Book Officer is accountable for property upon receipt and until subsequently turned in, used (consumed) for authorized purposes or removed from accountability.

Property Procedures

Below is the scheme, depicting Unit’s Property Book with all INs and OUTs: Property can be entered into the Property Book Records via the Issue and Lateral Transfer processes. On the other hand, Property can be written-off from the Property Book Records via Lateral Transfer and Turn-in processes.

Property Book Officer can also adjust Property Book Records, using the appropriate Forms.

PBO Dashboard Overview

To support the domain operations, described above, the Property Book Officer’s Dashboard will be implemented. It will be the main tool of viewing, modifying and managing Unit’s Property Book Records.

Dashboard will consist of the following elements:

  • Unit Navigation frame, displaying Units and their UICs. The User will be able to see only Units that they have access to. On the screenshot above, there is an example for a super-user with access to all L1 Units, such as 201st Corps or 111th Capital Division. The L1 Unit records can be expanded, therefore the User will be able to view PB for subordinate Units and perform operations with Property.
  • Property Management frame, which reflects selected Unit’s actual Property as well as the authorized quantity. The frame consists of a header with basic info, such as UIC, Unit Name, also there are Filter, actual PB records, expanding to Property Items, and a set of functional buttons that allow to view transaction History, perform operations over Property and print the PB report.